Automation & AI Consultancy
Optimising your business processes, one workflow at a time.
We build automation and AI systems around the process that’s costing your business time. Reviewed first, scoped to you, never a generic template.
Allen Rodrigues, Founder
About
Built on operations experience, not a tech pitch
10+ years running the kind of operations these systems replace.
I’ve spent 10+ years inside business operations supporting organisations through operational improvement initiatives and business system transitions. optAImise formalises that same work into a repeatable four-stage engagement, this time built around automation and AI.
10+
Years in business operations
04
Stage engagement model
05
Active client builds
What We Build
Building the pillars of your growing business
Every system pulls from these five areas: scoped to your process, not sold as a fixed package.
Customer & Revenue
Follow-ups, campaigns, and CRM records that update themselves. A lead who goes quiet gets a nudge without anyone remembering to send it; a customer who buys gets tagged and segmented the same day, every time.
Operations & Delivery
Onboarding, task tracking, and reporting that stays current on its own: a new starter’s checklist, a shift roster pulled straight from the rostering system, a task list nobody has to chase for updates.
Reporting & Insight
Dashboards and reports built around the numbers you actually check, pulled from the systems you already run: daily sales and email revenue in one place instead of three logins.
Process & Financial Clarity
Cost sheets, SKU builds, role and responsibility maps, and a full review of the tech stack you’re already running: what’s connected, what’s overlapping, what’s sitting unused, so anything we build fits into what you have instead of adding another platform to manage.
Automation & AI
Internal tools and AI agents for the one workflow nothing off-the-shelf covers: AI does the matching, drafting, or flagging; a person checks the output before it’s trusted. Each client runs on their own AIOS: an AI operating system built around that specific business, not a chatbot bolted on top of it.
Our Proven Process & Investment
How it works
Diagnose. Build. Operate.
01
Discovery Call
A relaxed conversation about what’s happening in your business day to day, what feels repetitive, what’s eating time nobody’s tracking.
Always free
02
Process Review
We sit down with the people closest to the work, map out where time and money are really going, and put a clear number against what each manual process is costing you and your business.
Fixed fee
03
Automation Build & Implementation
We build the system inside the tools you already run, not a new platform for your team to learn. AI handles the matching, drafting, or flagging; someone on your team checks the output before anything goes live. You get a working system at the end, not a demo.
Fixed fee · scoped to the review
04
Ongoing Operation
The retainer covers monitoring, fixes when a connected platform changes its API or pricing, and training for whoever runs the system day to day. New workflows get scoped as their own project. This keeps what we already built working, not growing unchecked.
Monthly retainer
Reviews
Who we’re working with
Currently building automation and AI systems for:
Arromaj
We Came Here To Party
Sana Mediterranean
GFC Property Services
Pamela Osei Haines Naturopathy
No case studies yet — ask us directly what we’re building and how it’s going.
FAQ
FAQs
What does optAImise actually do?
We build automation and AI systems around the process that’s costing your business time, scoped to what you need, not a generic template.
Who do you work with?
We specialise in the SMB space, however can apply the same approach to larger organisations also.
Do we need to be technical to work with you?
Not at all. Once we understand your business and the goals you want to achieve, we do all the heavy lifting and ensure your team understand how to work with the finished product once deployed.
What makes you different?
Most agencies quote a build before they have diagnosed the problem. We review first, backed by 10+ years in business operations and process improvement, so the cost we name is real, not a guess, before anything gets touched.
Do you offer ongoing support?
Yes. Ongoing operation is a monthly retainer that covers training and keeping downtime to a minimum, so support doesn’t stop once the system goes live.
Can you help us figure out what we need?
Yes. We will learn about your business, clarify your goals, and see what is worth automating and building before working together. Book a free discovery call via the calendar below.
Final Step
Book a discovery call
Always free, always relaxed. Pick a time that suits you and we’ll talk through what’s eating time in your business.
Prefer email? Reach us at hello@optaimise.com.au